Why your metadata isn’t metadata-ing like it should: the hidden costs of scattered data
Why your dispersed systems for metadata management may be setting you back and a great way to get back on track 🛣️
When metadata—data about data—is scattered across different systems without a unified management strategy, it becomes a silent bottleneck, hindering your agility, security, and growth. Sure, keeping your metadata consistent is crucial (read our full list of reasons in this fabulous article) but let's explore why unifying your metadata across systems is not only a way to show off your great organization skills, but a crucial strategy for staying competitive and ahead of the curve in today’s wild entertainment environment.
Via GIPHY
You probably have many different systems for your different types of metadata & media, like descriptive, event, rights, etc. Many organizations operate on a mix of legacy systems, ad-hoc solutions, and manual processes for managing their data. We’ve seen teams juggle Excel files, emails, and various scheduling, image and asset management systems. While this might seem manageable on a small scale, as your organization grows to international level, so does the complexity and sadly, the inefficiency of handling metadata scattered across multiple platforms.The challenges include:
Data Silos: When metadata is managed separately, information becomes trapped in silos, inaccessible to other teams who might need it, especially when working internationally. This can cause duplicative work, long waiting times and errors.
Outdated Information: Without a unified system, keeping data up-to-date across teams and projects becomes an absolute hassle. The result is often decision-making based on outdated information, leading to missed opportunities and operational blunders. Not fun.
Security Risks: with many metadata inputs, it becomes complicated to enforce consistent security protocols, exposing your organization to potential data breaches, compliance issues & leaks.
The solution is ✨ a unifying data pipe ✨
Sounds incredibly interesting? It actually is. Unifying your internal metadata systems can streamline operations, enhance security, and pave the way to an easier and more manageable pipeline. We aren’t saying throw away your wonderful specialized metadata systems, but why not have all the flow of data run through a specialized engine that assures the best reach of all your data?
🪲 Up-to-Date & Error-Free content sharing across teams
Cloud services, like yours truly, make the sharing of content and metadata across international and/or internal teams very smoooooth. Ensure that all team members have instant access to the most current information regardless of where they are or what team they work with. This eliminates the common challenges associated with local solutions, where data can become unintentionally gatekept.
💻 Instant access to new features
Automatically provide your users with the latest features as opposed to local, where updates may require manual implementation or the development of new features might depend on the in-house team's capacity and timelines. Teams can immediately benefit from continuous improvements, fixes, updates, new exciting and relevant features, without much development effort on your part, so you can focus on what you do best.
🔐 Enhanced Security
Cloud services handle the security of shared content and metadata. This not only reduces the burden on internal resources but also ensures that security measures are up to date and managed by specialists. You can focus on your core business activities without the added concern of maintaining a secure, self-hosted solution.
Clipsource not only unifies all your different sources of metadata, but is actually a very well fuelled engine that does quality assurance, transformation and media delivery & preparation and much more. Specifically made to manage media companies metadata, our platform makes sure all your content is in one place, up to date and safe.
So yes, by unifying your metadata management systems, you not only enhance operational efficiency and security but also position your company to swiftly adapt to new opportunities and challenges. It’s time to move away from the dispersed practices of the past and embrace unifying systems.
Curious to see how it works? Our extremely nice sales team is just an email away at sales@clipsource.com or at the form below.
